Community Communications: The importance of letting the community know what you are doing

Nowadays, the role played by the media in shaping opinions, consciences, views and actions cannot be ignored. As the world moves towards decentralization, the market economy and greater democracy, conditions improve so that the population begins to set its own course for change. It is necessary to increase their awareness, participation, and capacity. The knowledge and technologies related to communication are essential for this task, but they are usually underutilized. Measures must be taken that promote effective planning and implementation of communication programs.

Communication with and for the community is closely linked to the need that exists in today’s society to rethink an approach from below, where development is conceived as a local process in which the participation of subjects and dialogue is fundamental. It must be closely linked to the creation of values, awareness and education. Communicating and promoting citizen participation through and with the media constitutes a fundamental basis for any project.

Communication, in the context of this post, consists in the process of transmitting ideas and information about an initiative and / or matter of interest to the community, especially when it has to do with changes in the environment in which it lives and when it can affect them. It is here where the importance of communicating between any company or organization  and  the community lies, because things can be done well, but does the community know it? Any program that considers people as mere objects and not as subjects of change and progress is called to failure.

The fact of consulting with the population and promoting their active participation in the adoption of the decisions that will affect them is almost a guarantee of success for the program. And it not only refers to publicizing or promoting a program, but to communicate the true nature of an organization, the issues it addresses, the objective it has and the necessary steps it must take to achieve it, that is showing itself transparent towards the community and open to share any information and resolve any questions or queries. It is to send the message to the target population, but also to go further. It is about building and sharing the voice from the people, giving the floor to the community, neighborhood, social sector, youth, children, cities, organizations, communities, educational units, universities etc. and build a community communication according to the needs, realities and demands of the social sectors.

However, the dialogue must be initiated and guided by field personnel who have a good training in interpersonal communication, and can carry it out not only through conventional means of communication such as radio, television or press, posters, community newsletters, or websites; but also participating in local events, fairs and conferences, calling that community to public presentations both to be noticed in the community and to discuss openly, share information and answer any questions that may arise; all with the objective of making this community feel conscious, participant and most important, in line with the change that is going to take place. If something valuable is created, it will be desirable not only for the community to recognize it, but to take advantage of it.

CBC Magazine Article: IPG Connects Self-employed PR Pros

This article first appeared in CBC Magazine
By Lauren Sable Freiman | Photo by Jim Baron

Being self-employed certainly has many advantages. But camaraderie and the opportunity to bounce ideas around the office typically aren’t among those advantages. That’s where the Independent Practitioners Group steps in to fill a very real void.

montrie rucker adams, IPG

A support group for self-employed public relations and marketing professionals, IPG started as a subgroup of the local chapter of the Public Relations Society of America in 1990. In 2001 the group broke off to become an independent networking group, focused on addressing the unique needs of those who work independently.

“There is a certain amount of isolation you deal with when you are self-employed, and this is one avenue to get out and mix and mingle with peers,” Jim Tabaczynski, IPGs co-chair and president of JPT Group, says.

Almost 80 percent of the group’s 15-20 paid members are female and have been working in the industry for an average of eight years. Most members work from home but not all. Montrie Rucker Adams, IPG’s co-chair and treasurer, houses her business, Visibility Marketing Inc. in an office outside of her home.

“There is a great camaraderie among members. There are a lot of emails going back and forth where people ask who knows about this or who can help me with that,” she says.

IPG hosts monthly lunch meetings from September through May at restaurants around the city. The format varies between professional development and open roundtables, and the content is driven by member wants and needs. A roundtable discussion where members shared their favorite apps was a big hit among members, Tabaczynski says.

As the public relations and marketing industry is dynamic and ever changing, members are especially interested in programs on things like pay-per-click advertising and mobile apps, which provide them with new ways of reaching people.

“We always ask our members what they want,” Tabaczynski says. “The best way to find new programs is to listen to your members.”

According to Rucker Adams, IPG has hosted conferences in the past, including one on social media. As a small networking group, IPG is also open to partnering with other networking organizations to co-sponsor programs. One such program was a meet and greet with tech writers from Crain’s Cleveland Business and The Plain Dealer, which IPG co-hosted with the Northeast Ohio Software Association.

“Our members always enjoy meeting with the media. It is a program that seems to resonate the most with people,” Tabaczynski says. “What we usually tell the media is that we want to learn how to work with you better and we want you to be able to work with us better. We ask what types of stories they are looking for, what they aren’t looking for, and what they consider to be their geographic footprint.”

Though some members have similar businesses and are competitors, Rucker Adams says that, nonetheless, IPG members serve as a strong support system to other members.

“We are very big on passing information, and there are many opportunities to gain clients as well,” she says. “There is always an opportunity to get a new perspective. The more varied voices you have, the more opportunity you have to learn.”

For more information: IPGCleveland.org

Crains Cleveland Business Article: Montrie Rucker Adams, president and chief visibility officer, Visibility Marketing Inc.

Purple2Originally Published in Crains Cleveland Business: November 16, 2014

Earlier this year, Crain’s Cleveland Business formed an 11-member minority advisory board to provide objective, constructive input on minority-based issues for Crain’s. The Crain’s Business Diversity Council has met regularly since April. This is one in a series of profiles of its members.

Montrie Rucker Adams is a seasoned communications professional, yet she still has had her abilities called into question despite her qualifications.The president and chief visibility officer for Visibility Marketing Inc. of Beachwood said diversity and inclusion are issues that still need to be addressed. “No matter where you are, there’s this segregation that seems to naturally happen,” she said. “It’s still going on, it’s still happening. … It’s the 2000s and people are still running from each other.” Adams, who also has worked as director of publications for the Cleveland Metropolitan School District; as manager of marketing and public relations for the Health Museum of Cleveland; and as editor of Kaleidoscope magazine, is not one to sit back, however. Not only is she a member of the newly formed Crain’s Business Diversity Council, she’s been involved in a variety of community organizations and efforts, including the East End Neighborhood House and Continue Life Inc., a homeless shelter and transitional housing program for expecting and parenting young women.Adams also is passionate about her work with the Flora Stone Mather Center for Women at Case Western Reserve University.

“I am truly a women’s advocate,” she said. “When it comes to women, we’re still just treading water … sometimes just standing still.”

She even has made inclusion part of her everyday work at Visibility Marketing, implementing a practice of what she calls “Smart Inclusion.” It builds off the concept that innovation requires collaboration that crosses boundaries that we used to avoid or ignore.

Too often, she said, it is human nature for people to look for people like themselves — whether it’s in news coverage, the world of business or other circles.

“It’s the same old, same old,” she said. “That’s what happens when you don’t open your circle wide enough.”

It’s for that reason that Adams is encouraged by the Crain’s Diversity Council and her involvement with it. “It’s a positive step in the right direction,” she said.

Adams, a Northeast Ohio native who now lives is Richmond Heights, earned an undergraduate degree in business administration and psychology from Baldwin-Wallace College and her master’s degree in business administration (marketing/marketing management) from the University of North Carolina.

She and her husband, with whom she works at Visibility Marketing, have two children, ages 11 and 13.— Amy Ann Stoessel

What Content Marketers and Bloggers Can Learn from Journalists

content marketing tips from journalistsContent marketers can take cues from the practices of professional journalists when writing their content.

To increase your readership and maintain your current audience’s interest, I’ve included a few tips you can adopt from the world of journalism.

  1. Continue reading What Content Marketers and Bloggers Can Learn from Journalists

Sometimes… You Just Need a Little Help

Being in business for 13 years, I’ve had the opportunity to meet many people who have started businesses. What I found is there are many who have great products and services, but lack the “know-how” to get their business to the right level.

No one can do it all. Businesses are multi-tiered. Not only are there functions that include accounting, marketing, human resources, sales, etc., there are also functions/responsibilities within those areas.

Don’t be afraid to ask for help. There are creative professionals who can assist you with ways to help your business succeed. The following is a short list in the area of public relations and marketing communications.

  • Public Relations Professional – The Public Relations Society of America defines public relations as “A strategic communication process that builds mutually beneficial relationships between organizations and their publics.” The public relations practitioner can help with identifying your target market (demographics), strategy, social media, developing “stories,” special events (product launches), and media relations.
  • Marketing Consultant – The marketing consultant can assist you with developing your sales and marketing strategies, pricing, product placement, lead generation, branding, Internet and SEO, developing print and online marketing campaigns.
  • Professional Copywriter – We can all have great ideas, but describing those ideas, services and products in a way that persuades potential customers can be daunting. Copywriters write content for websites, marketing and sales materials, brochures and direct mail. They also assist in advertising by writing taglines, jingles and ad copy. Copywriters can be independent or employed by ad agencies, public relations and marketing firms.
  • Event Planner – Planning a professional event is not the same as throwing a birthday party, although there are similar elements. The logistics include identifying the purpose, theme, audience, venue, program/activities, time and dates.
  • Graphic Designer – It never gets old because it’s true: “A picture is worth a thousand words.” A creative graphic designer is the bedrock of publications. Yes, the copywriter helps with words, but the graphic designer determines the look, feel , tone and personality of any printed piece.
  • Photographer – Not everyone with a camera can take relevant photos. The trained photographer understands positioning, lighting, moods, rhythm and purpose so that the image “speaks” without words.

Business owners may be the best at what they do, however no one is the best at everything. In business, it’s best not to be the jack-of-all-trades but the “master of one” great skill. Using professionals who are the best at what they do can help your business make a big impact.

Brand Journalism: Convince Them! Part Two

A few blogs ago, we introduced you to the concept of Brand Journalism, which is creating a news site around your brand.

Luckily Mark Ragan of Ragan Communications and Jim Ylisela Managing Partner of Ragan Consulting, have taken the time to create informative videos around this new way to communicate to your audiences. As mentioned in Part One, brand journalism is important because its news that you create. No more sending out press releases. Now you are the press.

Now that you have decided to make the case for Brand Journalism, how are you going to convince those that make the final decision?

First create the business case for it and figure out how you will answer the question:  Why do we need it?

Click here to find out more about how Ragan Communications and Ragan Consulting helped a health company embrace brand journalism.

 

One Size Never Fits All

When reaching your audience, one size never fits all.

Here’s a good example. One client needs to communicate to about 1.27 million people. In doing so, they decide to send a letter. Let’s think about this…how many different demographics can come from 1.27 million different people?

Well…let’s see. There are differences in:

  1. Income
  2. Education
  3. Age
  4. Ethnicity
  5. Culture
  6. Gender
  7. Sexual Orientation
  8. Learning Styles
  9. How One Chooses to Receive Information
  10. Tech Savvy
  11. Differing Abilities
  12. Region

I’ve only included 12. However, these 12 can be broken down further. For instance, a person with a college degree may only read business journals whereas another person with a college degree enjoys entertainment magazines. So, how will one letter reach all 1.27 million. It won’t.

Even though you may think your budget won’t allow multiple streams of communication, you have to at least consider reaching your audience many different ways.

Some may like to read. Others to listen to the radio. Then there are those who will only pay attention to text messages.

Don’t lose out on reaching your audience by not paying attention to who they are and how they receive information. Think about the clothes we buy…one size never fits all.

You Can Use YouTube to Communicate with Customers

YouTube is not just for videos anymore.

Entrepreneur.com has a video section called “60 Second Solutions. ” It’s where various business owners and professionals share their tips in 60 seconds to help you with your business. In this video, Shira Lazar, host of YouTube’s What’s Trending, shares information on how using video can help you connect with your customers – 24/7.

If you don’t have a business YouTube account, it may be a good idea to set one up. Using video, customers and potential customers have another way to see exactly who you are, what you do and how you can help them.